How to Avoid Duplicate Immunization & Unnecessary Lab Titers During Onboarding

When Uncertainty Leads to Redundancy

Healthcare organizations are wasting thousands of dollars every year. Shockingly enough, not on advanced clinical procedures or cutting-edge AI tech, but on something as basic as immunization records and lab tests. The problem? A lack of accessible, verifiable vaccination and lab  titer history for employees and new hires. This results in repeat vaccinations and unnecessary titer testing, costing time, money, and staff morale.

At a prominent academic medical center in the Midwest, an employee health audit revealed that 8 out of 10 new hires (nearly 3,200 out of 4,000 employees) lacked documented proof of historical immunizations. To maintain regulatory compliance, the organization was faced with a growing financial dilemma. With average lab tests costing $75-$300 and each vaccine series averaging $80, the organization was spending over $400,000 yearly. While this expenditure  was budgeted, it is an operational expense that could significantly be reduced through digital health compliance solutions.

What Healthcare Organizations Are Missing

With the fragmentation of immunization records across multiple platforms such as state registries, EHRs, past employers, and even paper files has made it difficult for healthcare professionals to confirm their history. As a result:

• Staff often don’t know if certain vaccines or titers have already been completed.

• HR and employee health teams waste hours tracking down records or requesting repeat lab work.

• Administrative workflows are clogged with redundant processes that could be avoided with centralized data.

  
  

What is the Bottom Line Impact

The impact of poor digital health platform extends far beyond inconvenience to new hires:

• Budget Strain/Increase Costs: Repeating lab tests or vaccinations drives up budget costs.

• Delays in Onboarding: New hires may be held up waiting for verification or duplicate testing.

• Compliance Vulnerabilities: Inconsistent records put organizations at risk during audits or inspections.

  
  

How TrackMy Helps Healthcare Teams Work Smarter

TrackMy is designed to simplify compliance allowing individuals to connect to our provider network. With access to our provider network organizations can:

• Allow individuals real-time access to their immunization records.

• Reduce redundant testing by identifying previously completed vaccines or lab titers.

• Expedite onboarding process, through real-time dashboards, regulatory reporting, and timely reminders. 

  
  

"...I found with TrackMy, a program that will not only streamlines the onboarding process, but also provide a straightforward approach to keeping current employees compliant with annual health compliance and automated follow up"

Real Solutions for Real Workflows

Employee Health teams face enormous pressure to ensure staff are up to date with not only immunizations records but also fit testing, health history, incident management, and much more. TrackMy not only addresses these needs but also incorporates automation to streamline remedial tasks that consume precious time. Here is how TrackMy can help: 

• Notifications & Reminders

• Health Compliance by role

• Online Scheduling 

• Exposure Tracking 

• Clinical Documentation 

• Custom Health Forms

• Integrated into your existing HRIS/ERP

• Exemptions & Declinations 

• Digital Waivers, Consents, and Forms

• Regulatory Reporting (CMS, NHSN, Joint Commission, DNV)

• Bi-Directional State Registry Connection

A Smarter Way Forward

Avoid duplicate immunization during onboarding and improve immunization record access for employees. TrackMy helps organizations build a healthcare environment that’s more efficient, compliant, and supportive for all. By integrating a real-time solution like TrackMy, organizations can:

• Accelerate onboarding

• Strengthen regulatory audit readiness (CMS, NHSN, Joint Commission, DNV)

• Cut unnecessary lab costs

• Deliver a better new hire experience

Take the first step toward a more streamlined and audit-ready workforce—book your demo today!